Privacy Policy

Information We Collect

We collect the following categories of personal information:

Information you provide directly:

• Full name, email address, phone number, and city of residence
• Professional information including job title, company, and industry
• Social media profiles (LinkedIn, Instagram) provided in your application or profile
• Financial information including income range, credit profile, and investment status as disclosed in your application
• Personal statements, goals, values, and responses to application questions
• Documents you upload including personal bank statements, IRS-issued personal tax transcripts, and government-issued driver's license
• Billing address and payment information for membership processing
• Communications you send to us or within the community

Information collected automatically:

• IP address, browser type, device information, and operating system
• Pages visited, time spent, and referring URLs
• UTM parameters and marketing attribution data when you arrive via tracked links

How We Use Your Information

We use the information we collect for the following purposes:

• To evaluate your membership application and determine eligibility
• To process membership payments and send receipts and invoices
• To communicate with you about your membership, events, and community updates
• To manage the member directory and facilitate connections between members
• To plan, organize, and administer events and experiences
• To improve our website, community platform, and member experience
• To analyze marketing effectiveness and attribution (using aggregated, non-personally-identifiable data)
• To comply with legal obligations and protect our rights

We will never sell your personal information to third parties. We will never use your information for purposes unrelated to your membership without your explicit consent.

How We Store & Protect Your Information

We take the security of your personal information seriously:

• All sensitive documents (personal bank statements, personal tax transcripts, driver's license) are encrypted at rest and in transit
• Access to member data is restricted to authorized personnel on a need-to-know basis
• Our website uses HTTPS encryption for all data transmission
• Payment processing is handled by Stripe, a PCI-DSS Level 1 certified processor. We do not store your credit card numbers
• We use secure cloud infrastructure with regular security audits
• All staff with access to member data are bound by confidentiality agreements

Information Sharing & Third Parties

We share your information only in the following limited circumstances:

• Member Directory: Your name, role, company, city, and selected social profiles are visible to other active members. You control visibility through your privacy settings
• Payment Processing: We share necessary billing information with Stripe to process your payments
• Email Communications: We use Resend for transactional emails. Only your email address and name are shared
• Event Venues: We may share your name and dietary requirements with event venues for catering and attendance purposes
• Legal Requirements: We may disclose information if required by law, legal process, or government request

We do not share your financial documents, application responses, or personal statements with any third party.

Financial Information & Payment Processing

Given the nature of our application process, we collect sensitive financial information:

• Financial documents are reviewed solely for evaluating your application
• Documents are encrypted and stored securely with limited access
• Financial documents are deleted within 90 days of membership termination, unless required by law
• We do not share your financial documents with any third party
• Credit card information is processed and stored exclusively by Stripe

Cookies & Tracking

Our website uses cookies and similar technologies:

• Essential Cookies: Required for authentication and security. Cannot be disabled
• Analytics Cookies: Help us understand how visitors use our website using aggregated, anonymized data
• Marketing Cookies: Used to track marketing campaign effectiveness through UTM parameters

You can manage cookie preferences through your browser settings.

Your Rights & Choices

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Update or correct your information through your member profile or by contacting us
• Deletion: Request deletion of your personal information, subject to legal retention requirements
• Directory Privacy: Control what information is visible to other members through your privacy settings
• Communication Preferences: Opt out of non-essential email communications through your profile
• Data Portability: Request a copy of your data in a portable format

To exercise any of these rights, contact us at info@accessbyreine.com. We will respond within 30 days.

Data Retention

We retain your personal information for the following periods:

• Active Members: All data retained for the duration of your membership
• After Membership Ends: Basic records retained for 3 years for business and legal purposes
• Financial Documents: Deleted within 90 days of membership termination
• Application Data (Rejected/Withdrawn): Retained for 12 months, then deleted
• Payment Records: Retained for 7 years as required by tax regulations

Children's Privacy

Access by Reine is intended for individuals who are at least 18 years of age. We do not knowingly collect personal information from anyone under 18. If we become aware that we have collected information from a minor, we will delete it immediately.

Changes to This Policy

We may update this Privacy Policy from time to time. When we make material changes, we will notify active members by email at least 30 days before the changes take effect.

Your continued use of our website or participation in the community after any changes constitutes acceptance of the updated policy.

Contact Us

For questions about this Privacy Policy, to exercise your data rights, or for any privacy-related concerns: